SOAP Survey Request 

Active SOAP members can benefit from collecting information from other SOAP members to understand and improve clinical practice in the form of surveys. SOAP has developed a process to help guide the design of surveys sent to SOAP Members. Follow the steps below and if you experience any issues or have any questions, please contact us [email protected]. Please note: A $250 USD fee applies per survey, payable upon approval of the Research Committee. 

 Step 1. Complete Pre-Submission Checklist

To submit a survey for consideration, review the information for prospective
investigators and complete a Pre-Submission Checklist.

Step 2: Complete Survey Request Form 

Upon submission of checklist, requestor will be sent a Survey Request form to be completed. 

Step 3: Peer-Review of Survey Request  

All submissions will be reviewed by the SOAP Research Committee.  Member surveys will be reviewed twice a year, on March 1^st and September 1^st. Requestor will be notified of approval, or any revision required, within 4 weeks of survey submission. If a major revision is required, investigators should aim to respond to the reviewer comments within 4 weeks. Reviewers will aim to complete review of revisions within 4 weeks. If the survey is not approved, the requestors will be sent feedback outlining the concerns. 

Submissions will be scored based on: Relevance, Novelty, Study Design, and Impact/Alignment with SOAP’s mission

Step 4: Post-Approval Activities

Once the Research Committee and IRB approvals are achieved, the requestor should send the survey, email text, logos/brand elements, and other relevant material to the staff. Click here for a sample email template you can use for your email and which contains a sample image of what the participants will see in their inbox.

It may take up to three weeks for members to receive the survey link following approval.

A $250 fee applies per survey, payable upon approval of the Research Committee. This fee includes up to two follow-up email reminders, from two to six weeks apart (at the discretion of requestor).

When publishing a survey study, a comprehensive guide for survey study reporting can be found in the consensus-based checklist for reporting of survey studies (CROSS): https://www.equator-network.org/reporting-guidelines/a-consensus-based-checklist-for-reporting-of-survey-studies-cross/

Step 5. Survey Distribution  

SOAP will distribute survey link to all members. There will be two follow-up email reminders, from two to six weeks apart (at the discretion of requestor). 

Step 6. Post-Survey Evaluation

All survey requestors will be asked to complete a short questionnaire at the end of the survey study to help SOAP evaluate and improve the survey process.